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Privacy Policy

Who We Are

Hilcott Village Hall Trust. We gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

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Hilcott Village Hall Trust is a Charity registered in England Charity 285257, and acts as the data controller when processing your data. Our designated Data Protection Officer/Appointed Person is the Chair of Trustees who can be contacted at hilcottvillagehall@gmail.com 


Information That We Collect

Hilcott Village Hall Trust processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.


The personal data that we collect from you can include:

  • Name

  • Home Address

  • Personal Email

  • Home Telephone Number

  • Mobile Telephone Number


We collect information in the below way: -


  • Online form


How We Use Your Personal Data

Hilcott Village Hall Trust takes your privacy very seriously and we will never disclose, share, or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with news and/or marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: -


  • We will occasionally send you marketing information/newsletters where we have assessed that it is beneficial to you and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.

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Your Rights

You have the right to access any personal information that Hilcott Village Hall Trust processes about you and to request information about: -

  • What personal data we hold about you

  • The purposes of the processing

  • The categories of personal data concerned

  • The recipients to whom the personal data has/will be disclosed

  • How long we intend to store your personal data for

  • If we did not collect the data directly from you, information about the source


If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.


You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.


Safeguarding Measures

Hilcott Village Hall Trust takes your privacy seriously and takes every reasonable measure and pre-caution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: -


  • SSL, TLS, restricted access, anti-virus/malware


Processing and Transfers Outside the UK

Personal data in the United Kingdom is protected by the UK GDPR but some other countries may not necessarily have the same high standard of protection for your personal data. Hilcott Village Hall Trust does not transfer or store any personal data outside the UK.

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How Long We Keep Your Data

Hilcott Village Hall Trust only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.


Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

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Marketing

Occasionally, Hilcott Village Hall Trust would like to contact you with updates/newsletters that we provide. If you consent to us using your contact details for this purpose, you have the right to modify or withdraw your consent at any time by contacting Hilcott Village Hall Trust directly on our email hilcottvillagehall@gmail.com.

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